5 tips to help you chose the right document storage company

                                                                                         

Document Storage is an important part of any growing business. There will come a time in the growth of any business where you need to move your archived documents from your offices to an off-site document storage facility.

There are many different companies that provide off-site document storage so how do you find the right one? They all seem to offer the same services but make sure you don’t get stung by hidden costs.

Here are 5 tips to help you make the right choice:

1. What methods are in place to keep my document secure?
The single most important factor of any document storage facility is the security of your documents. Make sure that your document storage facility has closed circuit CCTV, as well as real security guards in place to make sure your documents are not at risk.

2. Do they offer insurance and document replacement in case of disaster?
Whilst the better archive storage companies out there will have procedures and technology in place to help prevent disaster, it’s always worth checking what insurance they offer. Afterall, you can’t protect a building from certain natural disasters

3. Can I get access to my documents 24/7/365?
And if so, do you charged for priority access? The one thing you need to have as part of your document storage service is the ability to get access to your documents as and when you need them. Don’t let your document storage company dictate access times to you. They are your documents and you should be able to access them we you want.

4. What if I am not happy? Do you offer a money-back guarantee?
Any document storage company can make the right noises before you sign your contract, but make sure you get a 30 day period where you can change your mind if you are not happy with the service. Don’t settle for a second rate service if you aren’t happy with it!

5. How much will it cost?
During the current economic climate this is sometimes the first question that people will ask. But remember that cheap in terms of price very often means cheap in terms of service so make sure you do your homework before committing to a document storage company based on cost alone.

The above 5 points may seem like common sense to many, but it’s amazing how many people overlook the basics when dealing with a service outside of their normal day to day tasks. With the legal requirements surround certain documents and the length of time they need to be kept its important that you get the right document storage company for you and your business.

About the author:
Secure Data Management provide secure offsite document storage. They offer savings of up to 30% on your current archive storage costs and 100% savings on the destruction of your offsite document storage when the lifetime of your storage comes to an end.

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