Computer File Storage - Safety Considerations

                                                                                         

Whether you are running a website or a company which uses dozens of different computers, the method of file storage can be of vital importance to the future of your business. By now most people realize that backups of your important files and systems do not only need to be created on a daily basis, but they also must be stored in a secure location. Let’s take a look at some of the ways in which people store their computer files (we’ve ranked them in order from least secure to most secure).

Hard Drive

Every computer contains a hard drive that stores information magnetically. Typically the hard drive is unique to one type of computer; this is the type of file storage most commonly used by individuals, as it is quick and convenient. The downside of relying on a hard drive only file storage system is that if that one computer is compromised either through hacking or through an accidental power surge, or an Act of God, you risk losing all of your stored data. Therefore, this is by far the least safe way to save your files.

Outside storage

Individual users may complement their hard drive saved information by storing their files on separate media such as floppies or CDs. This provides an extra level of security, but the disadvantage again comes in the vulnerability of the media; these small units are easy to steal or lose, and also easy to damage.

File servers

File servers save data that comes from a lot of different, networked computers. They make it easy to access relevant information, but this is also their downfall; they are prone to hacking. In addition, their central location (usually in the same building as the computers from which the data is being sent), mean that an act of nature can wipe out all of the stored information.

Off site

By far, the best option for file storage as far as safety is concerned is off site. Off site storage facilities are fairly inexpensive, easy to upkeep, and keep your files stored in a place far enough away that should a calamity occur, your files are not all in the same vicinity. In addition, off site storage facilities for computer files are manned by very tight security, and usually have the best in technological support.

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Web collaboration software is the way of the future. No more will you have to ask someone to email you their part of the project, because all of the documents can be stored and accessed from one source. You will always be able to access all of the project documents, as well any meetings or discussions concerning your project.

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